Job Title: Personal Assistant
Experience: 2 to 4 Years of Experience in UAE
Age: Between 28 to 40
We are looking for a competent Executive Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. He should be able to work on a one-to-one basis on a variety of tasks related to executive’s working life and communication.
- Proven experience as an executive administrative assistant, senior executive assistant or in other secretarial position
- Full comprehension of office management systems and procedures
- Excellent knowledge of MS Office
- Proficiency in English
- Exemplary planning and time management skills
- Up-to-date with advancements in office gadgets and applications
- Ability to multitask and prioritize daily workload
- High level verbal and written communications skills
- Discretion and confidentiality
- Bachelor or Master’s degree; additional qualification as personal assistant would be considered an advantage
- Act as the CEO’s primary point of contact internally and externally & provide direct administrative support to the CEO
- Calendar Management: Schedule and coordinate internal/external meetings and conference calls
- Travel Management: Manage all domestic and international travel arrangements
- Expense Management: Prepare/submit/manage expenditure report and coordinate reconciliation for expenses incurred.
- Manage office supplies such as stationary needs, business cards and follow up on office equipment repair
- Planning itineraries, obtaining visas, vaccinations if required, booking and managing car services as well as assisting with international meetings and conference calls
- Plan, coordinate and complete all daily office duties
- Assist to prepare documents, Course Completion Certificates, PowerPoint presentations and update contacts and network lists.
- Coordinate activities and logistics with clients/outside vendors including company/team meetings, events, catering, car service orders, etc.; process invoices for payment.
- Work directly with and provide backup coverage for other administrative support personnel as needed
Please fill in the form below.